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Are you passionate about finance and eager to kickstart your career in accounting? At The Safety Letterbox Company, we’re looking for a driven and enthusiastic individual to join our dynamic finance team as an Accounts Assistant. This exciting trainee role offers the opportunity to learn every facet of accountancy, with a special focus on subcontract retention contracts and payment resolution. You’ll gain hands-on experience while supporting our Financial Controller and working closely with various stakeholders to manage orders, payments, and account queries, ensuring smooth day-to-day financial operations. This is your chance to grow with us and make a real impact in the business!

As an Accounts Assistant at The Safety Letterbox Company, you’ll play a vital role in ensuring smooth financial operations across several key areas:

Credit Control

• Manage and maintain a detailed list of Subcontract Orders, gathering essential information and proactively identifying any potential issues.
• Collaborate closely with the Commercial Manager, contractors, and finance team to ensure accuracy and efficiency in processing Subcontract Orders.
• Apply for payments on Subcontract Orders in line with contractual terms and conditions.
• Investigate and coordinate the release of retention payments from Subcontract Orders.
• Support Credit Control by investigating overdue invoices and working with customers via email/phone to resolve issues and secure prompt payments.

Sales Ledger

• Ensure that Sales Orders and Invoices align with Subcontract Orders, reporting discrepancies to the Financial Controller and Commercial Manager.
• Create and issue invoices using Sage, making amendments as needed (e.g., addresses, contacts).
• Handle price queries on invoices, issue invoices and statements to customers, and file job packs after invoicing.

Purchase Ledger

• Assist with both Sales and Purchase Ledger tasks, including raising and processing invoices, issuing payment links, and ensuring orders are properly matched with received goods.
• Input verified invoices into Sage, ensuring accuracy and timely processing.
• Help progress proforma invoices to production by coordinating and obtaining payments.

Ad Hoc Duties

• Handle general administrative tasks, such as answering phone calls, fulfilling customer requests, and resolving invoice-related queries, ensuring exceptional service at every step.

We are looking for a motivated and detail-oriented individual to join our finance team as an Accounts Assistant. The ideal candidate will possess the following qualities and qualifications:

Skills & Abilities

Attention to Detail: Demonstrates precision and accuracy in managing financial records, ensuring that all entries are correct and consistent.

Communication Skills: Excellent verbal and written communication skills for liaising with stakeholders, contractors, and customers to resolve queries and ensure smooth financial processes.

Organisational Skills: Ability to manage multiple tasks simultaneously, prioritise workload, and meet deadlines in a fast-paced environment.

Problem-Solving: Confident in investigating issues, identifying discrepancies, and offering timely resolutions, particularly with overdue invoices and payment processes.

Numeracy Skills: Strong aptitude for working with numbers and financial data, ensuring accuracy in invoicing and ledger management.

Team Player: Willingness to collaborate effectively with colleagues in the finance team, as well as with other departments across the company.

Experience & Knowledge

Basic Accounting Knowledge: Understanding of accounting principles and financial processes, particularly in Credit Control, Sales Ledger, and Purchase Ledger activities.

IT Skills: Proficiency in Microsoft Office, particularly Excel, and experience using accounting software like Sage (or willingness to learn Sage).

Experience in Finance (Desirable): Any previous experience in a finance or accounts role, such as bookkeeping or invoice processing, will be an advantage but is not essential.

Personal Qualities

Eagerness to Learn: A genuine interest in developing a career in finance, with a proactive approach to learning and growing within the role.

Positive Attitude: Demonstrates enthusiasm, initiative, and a commitment to contributing to the company’s success.

Integrity & Professionalism: Upholds high standards of confidentiality and professionalism when handling sensitive financial information.

Qualifications

Willingness to Pursue Further Training: Open to undertaking relevant training or qualifications to further develop accounting skills.

• Monday to Friday
• 8am to 4pm
• Fulltime, Permanent role.
• Based at our Neath office in Milland Road, SA11 1NJ

This is an excellent opportunity for someone looking to begin or advance their career in finance while contributing to the success of a market-leading company.